Schedules and classes: your school grid, in one place
Anyone who allocates the hours of a school knows the timetable is not a table: it is a puzzle of rooms, teachers and places that changes every season.
The timetable that lives in one person’s head
In most schools the real timetable sits in three places at once: a poster on the wall, a spreadsheet only its author understands, and the memory of whoever runs the front desk. As long as nobody is away, it works. The day you have to cover a teacher or add a new group, you find out the Tuesday room was already taken and that nobody actually knew how many places were left.
Groups with capacity, not open lists
Every class has its capacity and the system respects it. That settles two things paper settles too late:
- You know when a group is full before promising a place that does not exist.
- You see real occupancy — not how many are enrolled, but how many turn up — which is the earliest sign a group is dying.
Rooms and teachers, without clashes
Each class points at its room and its teacher. With that, the timetable stops being a static table and becomes something you read by room — what is in the big studio today — or by person — what is Marta teaching this week. When you need to cover an absence, who is free on Thursday evening is answered by looking, not by phoning around.
The season change
It is the most thankless job of the year: building next term from scratch when most groups repeat unchanged. With classes defined as structure rather than text, the new season starts from the previous one and you only touch what changes. What is stored is the mould of the course, not a photo of one particular timetable.
Mid-term sign-ups
Nobody enrols only in September. People arrive in November, in January and after Easter, and each of them joins a group that has been running for months. Letting enrolment start on any day —and the fee be worked out from there— avoids the awkward conversation about charging a full month to someone who joined on the 20th.
Where it fits with everything else
The timetable is the piece everything else hangs from: the class produces the list you use to take attendance, enrolment in a group produces the rate that becomes the monthly receipt, and free places are what you can offer through online enrolment. That is why it is worth setting up first.
Frequently asked questions
Can I cap the places in each class?
Yes. Every class has its capacity and the system takes it into account when enrolling, so you never end up promising a place that was already taken.
How are rooms handled?
Each class points at the room where it happens, so you can read the timetable by room and not just by group. That is what stops you finding out about a clash on the day.
What happens when a new season starts?
You do not rewrite the whole timetable: classes are structure, not text, so the new course starts from the previous one and you only change what actually changes.
And if a student joins mid-term?
They enrol in the group the day they arrive and their fee is worked out from that date. No waiting for next month and no charging for a month they did not use.
Keep reading: attendance tracking · payments and receipts